Academic Regulations

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Registration

Registration occurs prior to the beginning of each semester at dates/times announced by the University Registrar. As a general rule, registration will be permitted at the same level and classification provided:

• academic standing permits registration,
• the student’s graduation (or intended term of graduation) does not precede the term for which the student is attempting to register,
• the student is currently enrolled or has been enrolled in one or more of the last three semesters including summer (see Stop Out/Leave of Absence Policy), and
• the student has been given a registration PIN if this is required for the student’s program.

Late Registration

With approved reason for delay, a student may register for classes after the regular registration date. Students entering late must show satisfactory reason and obtain approval from their advisor and department head, who reserves the right to reduce the number of hours for which a late entrant may register. No late registration is permitted after the tenth day of the term which coincides with when the institution submits census enrollment to the State. Late registration is announced in the academic calendar and strictly enforced. A late registration fee will be charged.

Course Information

All graduate courses offered by the university are listed in the Course Descriptions section of this catalog.

Course Numbering System

Each course is identified by means of a course prefix and a three-digit number. The first digit of the number designates the level of the course. Some course numbers within the numbering system are reserved for special use. 

500-799 Masters-level courses

800-999 Doctoral-level courses

Students should not enroll in courses numbered above their degree level without the permission of the department offering the course.

Reserved Course Numbers

Numbers 593, 594, 693 or 694 are reserved for special topics. The number 589 is reserved for cooperative education graduate courses.  Within the sequences 580-599, 680-699, and 780-799, the second and third digits of the numbers are assigned to special types of courses:

Course and Grade Policies

Courses listed in this catalog are open to graduate students only. At least half of the credit hours applied toward a master’s and the Specialist in School Psychology degree must be from courses numbered 600 and above, and designated as graduate, master’s, post-master’s or Specialist level courses by an institution accredited by a United States Department of Education (USDOE) recognized institutional accreditor. All of the credit hours applied toward a doctoral degree must be from courses numbered 700 and above, and designated as doctoral level courses by an institution accredited by a United States Department of Education (USDOE) recognized institutional accreditor.

Course Loads

Full-time course load for graduate level students per term is nine hours. The maximum course load is fifteen hours per term. The maximum course load during summer term is twelve hours. Doctor of Physical Therapy students are exempt from the standard course load limit and may enroll into a maximum of nineteen hours per term. Course load regulations for the mini or summer session are published on the Registrar’s website at registrar.wcu.edu.

Class Attendance Policy

1. General Attendance Policy:

   All students are expected to attend and participate in all meetings of the courses in which they are enrolled; for online courses, students are expected to log on, review course material, and participate in any assigned course activities. Any absence is incurred at the student’s own risk.

   Each instructor will establish the attendance requirements, make-up procedures, and guidelines for absences in each course and the effect that irregular attendance, lack of participation, and inadequate preparation will have upon a student’s grade. Attendance requirements and their relationships to grades shall reflect the norms of the department and college and should not conflict with university policy herein. The instructor will distribute written attendance policies to students at the beginning of each term as pmt of the course syllabus. An instructor may establish special and more demanding attendance requirements for students who are performing less than satisfactorily. Each student is responsible for complying with the announced procedures for making up missed work.

   Institutional funding is based in part on enrollment therefore instructors are required to report first-week and second-week attendance through myWCU on all students prior to census clay. The Registrar’s Office will distribute deadlines and instructions for reporting first- and second-week attendance in a timely manner. Instructors are required to report ‘last day of attendance’ on the final grade roster if a final grade other than a passing grade is submitted.
   
   A student with more unexcused absences than the credit hours given for a course can expect the instructor to lower his/her final grade, especially in a I 00-(first year) or 200-(sophomore) level course. Missing approximately 10% of class meeting times (e.g.; 4-5 MWF classes, 3 TR classes, or I laboratory or a class that meets once per week) or more, results in the loss of a significant amount of class work and experience that is very difficult, if not impossible, to make up. Class attendance may be required of undergraduate students as a condition of admission or readmission to the university or of eligibility to continue enrollment.

2. University Sponsored Absences:

   In addition to a documented and bona fide medical emergency. the death of an Immediate family member, or pre-arranged absence for religious observance, excused absences are granted for university events including performances and events sanctioned by the Chancellor to promote the image of the university, regularly scheduled university team competitions (athletic and otherwise) including postseason play (practices and training sessions are excluded) and, in addition, student engagement sponsored by the institution and approved by the Provost (e.g., research presentations and performances at national conferences or events).

   An instructor is expected to honor a valid university sponsored absence if the student notifies  him or her of the approved absence at least one week prior to the date of absence, or as far in advance as is feasible. A student who misses class work because of a university sponsored absence is responsible for contacting the instructor within one class meeting after returning to make satisfactory arrangements that the instructor deems appropriate for a make-up. University excused absences should not lower a course grade if the student is maintaining satisfactory progress in the class and has followed the instructor’s make-up procedures. Class experiences that are impossible to make up should be discussed during the first week of classes when there is sufficient time for a student to drop the course.

   A student who anticipates missing a large number of classes (i.e., I 0% or more of class time) is required to discuss this issue with the instructor during the first week of classes to determine the possible mitigation or consequences. Courses in professional programs with accreditation or licensure requirements should not be taken during a semester when a student anticipates a large number of absences.

   The trip or activity sponsor must obtain written permission to travel from the appropriate entity as soon as possible and give each student a copy of the approved request. Each student must provide the request to instructors of their other courses as soon as possible, but ideally at least one week prior to the day of the absence(s). The request should contain the name of the sponsor and group, the purpose, date(s), time and location of the event, and the names of participating students.

   Forms for University Sponsored Absence and Class Absence due to Required Religious Observance are available on the Registrar’s webpage at http://registrar.wcu.edu (select Forms & Resources).

3. Absences Related to Individual Courses, Programs, or Organizations

   Field trips, field research, service learning, conferences, performances, or other activities related to individual classes, programs, or organizations, are not considered institutional events, but may be integral components of the curriculum or important for student learning or professional growth. Faculty who sponsor outside activities may request that other faculty excuse students from their classes so they may attend the outside event. Faculty of the other courses are encouraged to support the requests when it is reasonable to do so; however, individual faculty of the other courses will determine whether to excuse the absence. In all cases, it is the student’s responsibility to fill required coursework in a timely fashion. Should students be unable to attend the outside class event because of required attendance in other classes, they will not be penalized by the professor offering the outside activity.

4. Drop for Non-Attendance:

   An instructor will have the discretion to cancel a student’s registration for a course if the previously registered student fails to attend the first class meeting or login and review course material of an online course, and the student fails to notify the instructor prior to the end of the first day of class. Students may re-register for the course on a seats-available basis up through the end of drop/add (5th day of semester). For courses in sessions other than the full semester (i.e., 8-week, and summer session courses), instructors may request a drop for non-attendance prior to the 5th day of the session.

   Although instructors may drop students for non-attendance, students should not assume that this will occur. Students are responsible for dropping a course, if that is their intent, to avoid a grade of W or F.

   Student appeals resulting from emergencies or other extenuating circumstances will be considered on a case-by-case basis by the department head or by the appropriate dean or designee. Re-registration will not be permitted for any reason after census day (I 0th day of semester).

5. Religious-Holiday Observance Policy:
   
   According to North Carolina General Statute 116-11 (3a), a student may request absences for required religious observances. WCU allows two absences each academic year for religious observances required by faith. To obtain permission to be absent for religious reasons, a student must complete the Absence Due to Required Religious Observance form (available at: http://registrar.wcu.edu (select Forms & Resources)), obtain all necessary signatures, submit it to each instructor for review and approval, and submit it to the Assistant Vice Chancellor for Student Success for final approval at least two weeks prior to the proposed absence. Students are encouraged to discuss these absences with the faculty member prior to the end of the drop/add period in case the absence will unavoidably keep the student from completing the requirements of the course. However, if the student completes the form and submits it to the instructor prior to the two-week time frame, he/she shall be given the opportunity to make up any tests or other work missed due to an excused absence for a required religious observance.

6. Military Excused Absences:

   Instructors are encouraged to accommodate students who are required to participate in weekly or monthly meetings, weekend drills, animal trainings, military schooling or other training or official military events as members of the National Guard or Reserves.

   Students are responsible for informing their course instructors that they are members of the National Guard or Reserves and to avoid registering for courses that will significantly and substantially impact their academic learning by missing a significant number of the class meetings.

   If a student seeks to be excused from class for Guard or Reserve duty, he/she is encouraged to provide a copy of orders or a letter from the unit command to the course instructor and inquire about making up missed course work. The course instructor is encouraged to permit the student a reasonable amount of time to make up missed assignments. Whether or not students are allowed to make up missed assignments or tests relies upon faculty discretion.

   If called to active military service during an academic term, a student may request Military Deployment Withdrawal initiated through the University Advising Center.

Final Examination Schedules

An end-of-course evaluation of student work is required in every credit course. End-of-course evaluation may take the form of final exams, reports, projects, performances, portfolios, research papers, conferences, etc.

Many end-of-course evaluations are written final exams. In order to reduce conflicts and final evaluation overloads for both students and faculty, a final examination schedule is developed by the registrar for the entire university. All final exams are to be administered at their designated times and places during final exam week. Change in time of an examination for an entire class for any reason must be approved by the head of the department, by the dean of the college, the Asst/Assoc Provost, and the Chancellor.

No student is required to take more than two final exams on any one day. Any student who has three final exams scheduled on one day has the option of taking all three or submitting to the professors a written request for rescheduling. However, a request to have an examination rescheduled must be made in writing at least five days before the examination is scheduled.

To reschedule, the following steps should be taken:

1. The student should request in writing a change in date from the instructors of the courses that present the conflict.
2. If the conflict is not resolved, the student should work with his/her academic adviser to have one of the exams rescheduled.
3. If the conflict still cannot be resolved, the student should work with the Office of the Provost to have one of the exams rescheduled.

Grading System

The grades which may be assigned to graduate credit courses are as follows:

Incomplete

The instructor may grant a student an I grade for work not completed if there is a reasonable prospect that the student can pass the course by making up the work missed if the incompletion is unavoidable and not caused by the student’s negligence. All incomplete grades must be removed, and a grade of A, B, C, F, S, or U must be submitted to the registrar. The work must be made up and a grade received by the registrar by the last day of classes of the next regular semester (excluding summer), or the grade will become an F. A student may not re-register for the course until the I is removed or changed to an F. The instructor is required to list the conditions to remove the I and send them to the department head. If the instructor is no longer employed by the university, the department head will remove the I upon completion of the stated requirements. In extenuating circumstances, students should refer to the “Academic Appeals Procedure” section in The Record.

In Progress

An IP (In-Progress) is assigned only in courses that have been approved for IP grading. An IP grade indicates that a grade is pending until the sequence of courses is completed. A grade of IP is appropriate as long as work remains in-progress. Once work is complete the IP grade will be replaced with an evaluative grade appropriate for the course. If a student changes programs, or changes options within a program such that credit is no longer needed to complete program requirements; or if the student ceases enrollment and the work is not completed within a year an evaluative grade will not be issued and the IP grade will be administratively replaced with NG (No-Grade) to indicate that work is no longer in-progress.

Satisfactory/Unsatisfactory Grading

S/U grading is limited to courses in which standard or traditional grading is rendered difficult by the nature and purpose of the courses. There is no limit on the credit hours a student may earn in S/U grades except that imposed by the types of courses approved for such grading. S/U grades may not be awarded in courses unless specified in the course descriptions in this catalog and in the master class schedule. S and U are the only grades assigned in these courses. Neither grade is used in calculating the GPA, but an S allows hours of credit while a U does not.

Audit

When space is available, a registered student may audit a course with the approval of the adviser, the instructor, and the head of the department offering the course. A completed course audit form must be submitted in order to enroll. Change from audit to credit, or the reverse, is permitted only during the regular schedule adjustment period. No credit is earned for auditing, but the audited course must not add hours in excess of the student’s maximum load. An audited class will be noted on the student’s transcript. Audit courses do not count toward the twelve hours required for full-time enrollment. Participation in class activities is optional with the instructor. Tuition and fees for audited courses are determined by the hour value of the courses.

Final Grade Changes

When a grade other than incomplete is reported officially by an instructor at the end of a term, the grade is recorded and can be changed only if an error was made in estimating or reporting it. Grade changes must be initiated by the instructor and approved by the instructor’s department head, and dean. Only the instructor can change the grade in a course except as provided in the incomplete grade policy. Grade changes are initiated from the instructor menu within myWCU. In case of student appeal, or academic integrity violation the final grade may be determined by the appropriate appeal body as part of sanctions (see Academic Integrity Policy). Any request by a student for a change in a final grade must be submitted to the instructor within thirty-five days after the end of final exams.

Grade Average for Graduation

An average of B (3.0 GPA) is required for all graduate degrees and certificates. Grades received in all graduate courses will be included in the graduate cumulative average. In the case of the returning graduate student receiving subsequent degrees or certificates, a B average must be reflected in the grades received in all graduate courses (the graduate cumulative average) as well as grades received in the subsequent graduate program courses.

Course Repeat Policy

A graduate student may repeat any course one time with the approval of the advisor, department head, and Dean of Graduate School and Research. The original grade earned in the repeated course remains on the student’s transcript and is calculated in the student’s cumulative average.

Transcripts

Transcripts are furnished, either to the student or by mail, only after accounts are cleared and only upon the student’s written request, which must include the student’s signature and student identification number. Requests for transcripts should be addressed to the registrar. The university’s recommendation for teacher certification will be accompanied by a transcript. There is no charge for transcripts issued.

Withdrawal Policies and Procedures

A student may find it necessary or advisable to withdraw from one or more courses during a term. In some cases, he/she may find it necessary to withdraw from the university.

Course Withdrawal

After consultation with the academic adviser and the instructor of the course, a student may withdraw from any course prior to the expiration of one-half of the term and receive a “W”. Course withdrawals must be completed in the student portal (myWCU). Students are not permitted to withdraw from courses after the withdrawal deadline as indicated by the Registrar’s Office. Course withdrawals affect satisfactory academic progress which also affects academic standing. Course withdrawals do not count toward the credit hours required for full-time enrollment, and no refund is given for courses from which students withdraw.

Term and University Withdrawal

During the fall and spring semesters, a student may find it necessary to withdraw from all enrolled courses during that semester. Term and University withdrawals are permitted up through the last withdrawal date as indicated by the Registrar’s Office. During summer sessions, a University withdrawal occurs only if the student withdraws from all summer sessions. Term and University withdrawals will affect satisfactory academic progress and course completion rates, but will not count towards the student’s 16-hour course withdrawal limit. Students who withdraw from the university must reapply for admission before being allowed to continue. Students who withdraw from the term may continue their enrollment the next semester providing their academic standing permits registration.

Term and University withdrawals are initiated in the Advising Center, located in 214 Killian Annex. In the event of a University withdrawal, the student will receive a grade of “W” (“Withdrawn”) for all courses in which the student was enrolled. The “Fees, Expenses and Financial Aid” section of this catalog provides information regarding the effects of University withdrawal upon tuition and fee payments and financial aid.

A student may not use this policy for courses in which penalty grades were assigned as a result of academic misconduct. In all cases, the withdrawal date is noted on the student’s permanent record.

After the Withdrawal Deadline

There are three exceptions to the University withdrawal policy that will allow a student to withdraw from all courses. The exceptions are medical withdrawals, withdrawals for deployment or other military contingency and withdrawals for extenuating circumstances.

Medical Withdrawals

Withdrawal for Medical Reasons:

Western Carolina University is under no obligation to grant a medical withdrawal after the withdrawal deadline if a grade has been issued or if final examinations have been taken. W’s entered on the permanent record as a result of a withdrawal from all classes for medical reasons will affect satisfactory academic progress and course completion rates but will not count toward student’s 16-hour course withdrawal limit. A designated physician or her or his designee at Western Carolina University Student Health Services reviews all medical withdrawals and evaluates the medical documentation. Medical withdrawals are of two types:

Regular medical withdrawal (withdrawal for current semester):

• Requires medical documentation from a private physician, psychiatrist, psychologist, or therapist. If the student has not been seen at Western Carolina University Student Health Services or Western Carolina University Counseling and Psychological Services, appropriate medical records from an outside provider are required.
• Requires documentation from outside providers to a designated Western Carolina University physician or counselor. Documentation may be by mail, by fax, or hand-delivered, but it must be in writing. This documentation must specifically recommend withdrawal and must give a specific date of withdrawal.
• Will not be granted if any final examinations for the current semester have been taken.

Retroactive medical withdrawal (withdrawal for a previous semester):

• Requires medical documentation from a private physician, psychiatrist, psychologist, or therapist. If the student has not been seen at Western Carolina University Student Health Services or Western Carolina University Counseling and Psychological Services documentation for the previous term from a physician, psychologist, or counselor who treated the student is required.
• Requires documentation from outside providers to a designated Western Carolina University physician or counselor. Documentation may be by mail, by fax, or hand-delivered, but it must be in writing. This documentation must specifically recommend withdrawal and it must give a specific date.
• Students who attempt the final exam in a class will not be allowed to medically withdraw.
• Retroactive withdrawals must be completed by the end of the next regular semester (fall or spring).

Medical Withdrawal from One Course:

• A student may not typically withdraw from individual courses for medical reasons. This includes courses in which penalty grades were assigned as a result of academic misconduct. A request to withdraw from a course or to reduce your academic load is not a University medical withdrawal.
• Students who wish to withdraw from fewer than all of their current classes for medical reasons may appeal to the dean of the division in which the course/s is/are being offered. In these cases, the student must provide documentation to the dean regarding the medical problem treated at Western Carolina University Student Health Services or Counseling and Psychological Services. If treatment has not occurred at the Western Carolina University Student Health Center, documentation from the outside provider will be required.

Western Carolina University is under no obligation to grant a medical withdrawal if final examinations have been taken. Such situations must be handled as grade replacements.
A notation of “W” is entered on the permanent record of the student for all withdrawals from the University for Medical Reasons and will affect satisfactory academic progress and course completion rates but will not count towards the student’s 16-hour course withdrawal limit.

Military Deployment or Other Withdrawals

Contingency: When a student is called to active military service during an academic term, he or she may choose one of the following two options:
• The student may request retroactive withdrawal to the beginning of the semester, with a full refund of tuition and fees.
• If at least 75 percent of the term has been completed, the student may request that the faculty member assign a grade for the course based on the work completed. The final decision about grading is left to the faculty member.

If the faculty member assigns a grade of “I,” the student must complete course requirements within one semester or make alternative arrangements with the faculty member (see “Incompletes under Credits, Grades and Quality Points”).

If a student decides to enlist in the military, he/she will be subject to the regular withdrawal process.

Extenuating Circumstance Withdrawals

Withdrawals from the University for Extenuating Circumstances:

Students can petition the Office of the Provost to withdraw from the University for extenuating circumstances. Extenuating circumstances may include: death or serious illness within the immediate family, major life event in the family (e.g. loss of home, incarceration), financial hardship, pregnancy, and others as deemed appropriate by a member of the Office of the Provost. Withdrawal for extenuating circumstances will affect satisfactory academic progress and course completion rates but will not count towards the student’s 16-hour withdrawal limit.

Psychological/Mental Health University Withdrawal and Readmittance

If a student obtains a psychological or mental health withdrawal, readmittance to Western Carolina University is contingent upon review by Counseling and Psychological Services to ensure that recommended services can be obtained. These students will not be allowed to preregister or register for future classes until they have met the criteria outlined at the time of withdrawal.

Academic Integrity Policy and Process

This policy addresses academic integrity violations of undergraduate and graduate students. Graduate students should read inside the parenthesis below to identify the appropriate entities in charge of that step of the process.

Students, faculty, staff, and administrators of Western Carolina University (WCU) strive to achieve the highest standards of scholarship and integrity. Any violation of the Academic Integrity Policy is a serious offense because it threatens the quality of scholarship and undermines the integrity of the community. While academic in scope, any violation of this policy is by nature, a violation of the Code of Student Conduct (Code) and will follow the same conduct process (see ArticleVII.B.1.a.). If the charge occurs close to the end of an academic semester or term or in the event of the reasonable need of either party for additional time to gather information timelines may be extended at the discretion of the appropriate academic Dean.

I.   General:

Instructors have the right to determine appropriate academic sanctions for violations of the Academic Integrity Policy within their courses, up to an including a final grade of “F” in the course in which the violation occurs.

II.    Definitions:

1. Cheating - Using, or attempting to use, unauthorized materials, information, or study aids in any academic exercise.
2. Fabrication - Creating and/or falsifying information or citation in any academic exercise.
3. Plagiarism - Representing the words or ideas of someone else as one’s own in any academic exercise.
4. Facilitation - Helping or attempting to help someone to commit a violation of the Academic Integrity Policy in any academic exercise (e.g. allowing another person to copy information during an examination).
5. Self-plagiarism - Reusing work that you have already published or submitted for a class. It can involve re-submitting an entire paper, copying, paraphrasing passages from your previous work, or recycling old data.

III.   Undergraduate and Graduate Academic Integrity Process:

1. Within five (5) business days of the instructor’s knowledge of the alleged violation of the Academic Integrity Policy, s/he will inform his/her department head (or associate Dean of the graduate school when applicable) in writing of the allegation and sanction(s).
    
2. Within ten (10) business days of the instructor’s knowledge of the alleged violation of the Academic Integrity Policy, the instructor will inform the student of the allegation, including the proposed sanction(s), in writing.  In the written notification, the instructor will inform the student of his/her right to request a meeting with the instructor.  During the meeting, the instructor shall complete the Academic Integrity Violation Faculty Resolution Form.  If the student does not submit a written request for a meeting with the instructor within five (5) business days of receipt of the written allegation(s), the student shall be deemed to have mutually resolved the matter and shall be bound to the sanction(s) outlined by the instructor in the written allegation.  If the student does not request a meeting, the alleged violation of the Academic Integrity Policy shall not be subject to further review and/or appeal.
    
3. Within five (5) business days of meeting with the instructor, the student shall either appeal the decision in writing to the department head or mutually resolve the matter by accepting the allegation and proposed sanction(s).  No action by the student within five (5) business days of the meeting with the instructor shall constitute a mutual resolution and waiver of the student’s rights to appeal pursuant to the Academic Integrity Policy.  If the student does not respond within five (5) business days of meeting with the instructor, the alleged violation of the Academic Integrity Policy shall not be subject to further review and/or appeal.
    
4. Within five (5) business days of receiving a student’s written appeal, the department head must schedule a meeting with the student.  The instructor may be present during the meeting.  During the meeting, the department head shall complete the Academic Integrity Violation Department Head Resolution Form.  Only information submitted during the meeting with the student, or in the meeting between the instructor and the student, may be considered by the department head.  The evidentiary standard for making a decision shall be preponderance of the evidence.  The department head may agree or disagree with the allegation(s) of the instructor.  The department head may also approve, overturn, or modify the sanction(s) proposed by the instructor.  If the student does not attend the scheduled meeting with the department head, the matter will be heard in absentia and shall not be subject to further review and/or appeal.
    
5. Within five (5) business days of meeting with the department head, the student shall either submit a written appeal regarding the decision or mutually resolve the matter by accepting the allegation and proposed sanction(s).  The student must submit a written appeal to the academic Dean listed on the Academic Integrity Violation Department Head Resolution Form.  No action by the student within five (5) business days of the meeting with the department head shall constitute a mutual resolution and waiver of the student’s rights to appeal pursuant to the Academic Integrity Policy.  If the student does not respond within five (5) business days of meeting with the department head, the alleged violation of the Academic Integrity Policy shall not be subject to further review and/or appeal.
    

6. Within seven (7) business days of receiving a student’s written appeal, the appropriate academic Dean must schedule an Academic Integrity Board hearing with the student.  The Academic Integrity Board shall consist of a minimum of two (2) currently enrolled students and/or faculty members (with a minimum of one faculty member).  A faculty member will serve as chair of the board.  The instructor may be present during the hearing.  Only information submitted during the hearing, or in the meetings between the instructor/department head and the student, may be considered by the hearing board.  The evidentiary standard for making a decision shall be preponderance of the evidence.  The hearing board may agree or disagree with the allegation(s) of the instructor.  The hearing board may also approve, overturn, or modify the sanction(s) proposed by the instructor and/or department head.  If the student does not attend the scheduled hearing, the matter will be heard in absentia and shall not be subject to further review and/or appeal.  Within ten (10) business days of the hearing, the appropriate academic Dean shall review pertinent records and send the student written notification of the decision of the Academic Integrity Board.
    
7. Within five (5) business days of receiving written notification of the decision of the Academic Integrity Board the student may accept the findings and sanctions of the board or submit an appeal to the designated academic Dean.  No action by the student within five (5) business days of the meeting with the department head shall constitute a mutual resolution and waiver of the student’s rights to appeal pursuant to the Academic Integrity Policy.  If the student does not respond within five (5) business days of meeting with the Academic Integrity Board, the alleged violation of the Academic Integrity Policy shall not be subject to further review and/or appeal.
    
8. If the student elects to file an appeal of the decision of the Academic Integrity Board, s/he must submit a written appeal within five (5) business days of receiving written notification of the decision of the Academic Integrity Board to the designated academic Dean.  An appeal to an academic Dean must be limited to the following grounds; 1) a violation or due process or 2) a material deviation from Substantive and Procedural Standards by the UNC Board of Governors (as set forth in the UNC Manual 700.4.1).
    
9. If an appeal is heard by an academic Dean, s/he shall review pertinent records within ten (10) business days of receiving a valid appeal.  The academic Dean may agree or disagree with the allegation(s) of the instructor.  The academic Dean may also approve, overturn, or modify the sanction(s) proposed by the instructor, department head, and/or Academic Integrity Board.  Within five (5) days of making a decision, the academic Dean shall provide the student with a written decision.  The decision of the academic Dean shall be final.
    
10. The student must remain enrolled in the course related to the case, and may not be permitted to withdraw from the course related to the case, until all hearing timelines, notifications, and/or appeals have been completed.
     
11. Upon resolution of each level of the case (no matter the outcome), the instructor, department head, and academic Dean must provide the Associate Vice Chancellor/Dean of Students with all materials and documents related to the case (i.e. course syllabus, materials in violation of the Academic Integrity Policy, Instructor Resolution Form, Department Head Resolution Form, Academic Integrity Board decision letter, academic Dean decision letter, etc…).  The Division of Student Affairs shall serve as the repository for all records associated with allegations and violations associated with the Academic Integrity Policy.

IV.   Academic Integrity Board:

The Academic Integrity Board shall consist of a minimum of two (2) currently enrolled students and/or faculty members (with a minimum of one faculty member).  A faculty member will serve as chair of the board.  Students and faculty members serving on boards for each college will be selected by each college Dean.  The Department of Student Community Ethics and Academic Affairs will train all board members prior to their service on a hearing board.  Each academic Dean will convene hearing boards as necessary, and will determine a faculty member to serve as chair prior to a hearing.

V.   Sanctions:

The instructor, department head, Academic Integrity Board, and/or academic Dean may impose academic sanctions permitted by the institution (not to exceed receiving a grade of “F” for the course).  The instructor, department head, Academic Integrity Board, and/or academic Dean may not permanently remove the student from the course or suspend/expel the student from a program or the University.  Student behavior of the magnitude to warrant consideration for permanently removal from the course or suspension/expulsion from a program or the University must be referred to the Associate Vice Chancellor/Dean of Students.

VI.   Habitual Violations of the Academic Integrity Policy:

Upon receipt of materials associated with violations of the Academic Integrity Policy, the Associate Vice Chancellor/Dean of Students will determine if a student has previous violations of University policies.  Students with a prior record of violations, or who commits a gross and/or egregious violation of the Academic Integrity Policy, will be referred to the Department of Student Community Ethics for consideration of being subject to hearing proceedings for a serious academic violation as defined by the Code of Student Conduct.  Students in this category are subject to course-related sanctions imposed by the instructor, department head, Academic Integrity Board, and/or academic Dean and University-level sanctions imposed by the Department of Student Community Ethics for multiple violations of University policies.

VII.   Forms:

Forms related to the Academic Integrity Policy are not maintained in the printed catalog, but can be accessed at this address on the web: https://www.wcu.edu/experience/dean-of-students/academic-integrity.aspx.

Academic Dismissal Policy

There are two levels of academic dismissal: (1) Dismissal from a graduate program; or (2) Dismissal from the Graduate School. Individual programs set criteria and make decisions related to program dismissal. The Graduate School sets criteria and makes decisions for dismissal from the Graduate School.

Dismissal from the Graduate School:
A graduate student who accumulates three grades of C or any grade of F will be dismissed from the Graduate School. Students will be informed in writing by the Graduate School at the time of dismissal.

Request for Readmission after Dismissal from the Graduate School:
A student may be readmitted to the Graduate School only once following academic dismissal. A student must contact the Graduate School in writing to request readmission after dismissal from the Graduate School. A request for readmission after dismissal from the Graduate School will be evaluated by program faculty and the Graduate School, taking into account the student’s performance in graduate school and the student’s potential for improved performance. Program faculty will make a readmission recommendation to the Graduate School which will be used in the Graduate School’s decision to approve or deny the student’s request for readmission. The Graduate School will notify the student of the readmission decision. Approval of readmission may be accompanied by additional requirements. Upon readmission the student must meet all requirements under the catalog in effect at the time of his/her readmission unless the program requires the student to meet the requirements of a previous catalog. A readmitted student who receives an additional grade of C or F will be permanently dismissed from the Graduate School.

Dismissal from a Graduate Program:
Individual programs may have program-specific grounds for program dismissal, including but not limited to failure to adhere to technical standards, failure to pass comprehensive examinations, professional misconduct, or failure to successfully pass other programmatic requirements. The Program Director will notify the Graduate School in writing of the decision to dismiss a student from the program. Students will be informed of the program dismissal by both the Graduate Program and the Graduate School. Program dismissal does not automatically result in dismissal from the Graduate School; the student may apply to another WCU graduate program as long as he/she is in good academic standing (GPA of 3.0 or better and fewer than three Cs or one F). However, registration for future terms will be dropped and a registration hold will be applied to the student’s record until s/he applies for and is accepted into another program.

Request for Readmission after Dismissal from a Graduate Program:
A student may be readmitted to a program only once following dismissal from that program. A student must contact the Graduate School in writing to request readmission after dismissal from a program. A request for readmission after dismissal from the program will be evaluated by program faculty, taking into account the student’s potential for improved performance in the program. The Program Director will inform the Graduate School of the decision to approve or deny the student’s request for readmission and the Graduate School will notify the student of the readmission decision. Approval of readmission may be accompanied by additional requirements. Upon readmission the student must meet all requirements under the catalog in effect at the time of his/her readmission unless the program requires the student to meet the requirements of a previous catalog.

Academic Action Appeal Policy

A student (undergraduate or graduate) has the right to appeal a final assigned grade or dismissal from a program level. A student may only appeal a final grade or program dismissal if he/she can show the grade or program dismissal was assigned arbitrarily or impermissibly.  A student who wishes to appeal a grade on a particular assignment or exam can do so if it affects their final assigned grade or dismissal from a program.

1. The final grade or dismissal was impermissible based in whole or in part upon the student’s race, color, religion, national origin, age, sex, disability, sexual orientation, or for some other arbitrary or personal reason unrelated to the instructor’s reasonable exercise of his or her professional academic judgment in the evaluation of the academic performance of the student; or
2. The final grade or program dismissal was assigned in a manner not consistent with the standards and procedures for evaluation established by the instructor, the program, or the University in the Catalog, in the course syllabus, or during the class/program in written or oral communications directed to the class/program as a whole; or
3. The final grade or program dismissal was the result of a clear and material mistake in calculating or recording grades or other evaluation.
4. Individual elements (e.g., assignments, tests, activities, projects) which contribute to a final grade are generally NOT subject to appeal or subsequent review during a final grade appeals procedure. However, individual elements may be appealed under these procedures providing all of the following conditions are met: a) The student presents compelling evidence that one or more individual elements were graded on arbitrary or impermissible grounds; b) Grounds can be established for determining a professionally sound grade for the appealed element(s); and c)The ensuing grade for each appealed element would have resulted in a different course grade than that assigned by the faculty member.

If dismissal from the Graduate School is a result of grades (3 C’s or an F), the student may appeal the grade causing the dismissal. If the appeal is unsuccessful, the dismissal stands; the student cannot appeal the dismissal as well as the grade because dismissal is based upon the grades. If the appeal is successful, the dismissal will be rescinded.

If a student is appealing dismissal from a program, or a final assigned grade that results in dismissal, the student shall be allowed to continue taking courses until the appeal is resolved (with the approval of the program in which the classes are taken), with the exception of clinical placements or internships, or when the students’ continued participation is deemed by the program director or department head to be harmful or disruptive to other students and/or the program. 

If the appeal is unsuccessful and the dismissal stands, the student will be removed from any classes in which he or she is registered and will be responsible for any tuition and fees accrued as a result of registration during the appeals process.

Academic Action Appeal Overview:

Students who wish to appeal a final assigned grade or dismissal from an academic program for any reason other than academic dishonesty should follow, in order, the academic appeal procedure outlined below. (For these procedures, a “working day” = a day classes are held on campus)

Appeals of a final assigned grade and appeals of dismissals from an academic program follow similar procedures: 1) Appeal to Instructor; 2) Appeal to Department Head (The term “Department Head” in these procedures refers both to Department Heads and School Directors); 3) Appeal to Academic College - Associate Dean - may dismiss appeal or send to: 4) College Academic Action Committee Review; or 5) Academic Dean Review.

An Appeal to Provost is only allowed for (1) alleged violations of procedures, (2) discrimination based on a protected class, or (3) the student’s exercise of rights guaranteed by the United States Constitution. No right of appeal is available beyond the Provost.

Final Grade Appeal Procedures:

The following procedures detail the steps for appealing a final assigned grade (whether or not that grade results in dismissal from the Graduate School).  The student is encouraged to meet/talk with the instructor prior to filing a formal appeal.

The student must demonstrate that the grade was impermissibly or arbitrarily assigned (see Academic Action Policy). That the student simply disagrees with the assigned grade does not constitute a basis for a review.

(Step 1) Appeal to Instructor:
Within 35 calendar days after the student receives notification of the academic action (grade) the student should submit a formal written appeal to the instructor.  This appeal must include: a) a statement of the reason(s) why the student believes the grade was impermissibly or arbitrarily assigned (see policy Academic Action Appeal Policy) b) the resolution sought.

If the grade being appealed is leading to dismissal from the Graduate School, the Dean of the Graduate School should be copied on the student’s initial appeal. All correspondence should include contact information.

The instructor must respond to the student’s request in writing as soon as possible (no later than ten working days after receiving the student’s written appeal).  This response should detail whether or not the instructor is approving or denying the appeal.

(Step 2) Appeal to Department Head:
If the student is unable to resolve the grievance through the appeal to the instructor, the student should submit a written appeal to the department head within 10 working days of receiving the instructor’s written response (from Step 1). If the department head is the instructor for the grade assigned, the associate dean of the department’s college will serve this function.  Students appealing to the department head assume the burden of proof. Therefore, the appeal must include: a) a statement of the reason(s) the student believes the grade was impermissibly or arbitrarily assigned; b) the steps taken to resolve the disagreement over the assigned course grade; and c) the resolution sought.

The appeal must be accompanied by evidence the student believes supports the conclusion that the grade was impermissibly or arbitrarily assigned. Evidence might include papers, tests, syllabi, or written documentation.  

Within ten working days of receiving this appeal, the department head will attempt to resolve the appeal. If the department head is unable to resolve the appeal within ten working days, the department head will notify the student of the decision, and the student has 10 days to appeal to the associate dean of the academic college.

(Step 3) Appeal to the Academic College (Associate Dean Review):

If appealing to the academic college, the student should forward (to the associate dean of the academic college) his/her initial Appeal to the Instructor and response from the instructor (from Step 1), the subsequent Appeal to the Department Head, and the department head’s written notification (from Step 2). Upon receipt of the appeal and aforementioned materials the associate dean may request further information from the student, the instructor, and/or the department head.

If the associate dean concludes that the facts alleged by the student do not constitute permissible grounds for appeal as set forth in this Academic Action Appeal Policy or Procedures, the associate dean may, in consultation with the Dean and Graduate Dean if applicable, dismiss the review. The student will not be allowed any further appeal.

If the associate dean determines that the facts alleged in the student’s written appeals could, if true, constitute a violation of the Academic Action Appeal Policy or Procedures, the associate dean, within ten working days of receiving all information, shall refer the case to the College’s Academic Action Committee.

(Step 4) Academic Action Committee Review:

The College Academic Action Committee (CAAC) will consist of faculty members (who do not teach in the program from which the appeal originated) and students as designated by the academic college (graduate or undergraduate based upon appeal) appointed by the appropriate Academic Dean or Associate Dean. At least two of the faculty members shall be selected from “allied” disciplines or programs. The Associate Dean will serve as ex officio (non-voting) chair of this committee. The purpose of the CAAC is to determine whether the facts support the student’s contention that the grade was impermissibly or arbitrarily assigned, or there was material procedural deviation, as defined in the policy. It is not the function of the Committee to re-evaluate the student’s work to determine whether the CAAC agrees with the professional judgment of the faculty member who assigned the grade.

The CAAC Chair shall convene the Committee not later than ten working days from the request by the associate dean to examine the student’s appeals to the instructor and department head.  The CAAC will also take into consideration any written statements received by the associate dean from either the student or the instructor, and any additional relevant documentation. Additionally, the CAAC may request oral presentations from both parties. Other relevant parties may be questioned.

Neither the student nor the faculty member may be accompanied or represented in the hearing by legal counsel or other advisor. The CAAC may consider only such evidence as is offered by the parties and at the hearing(s) and need consider only the evidence offered that it considers fair and reliable. The burden of proof shall be on the student to satisfy the Committee that a preponderance of the evidence supports a conclusion that the grade was awarded arbitrarily or impermissibly as defined. All recommendations of the CAAC shall be made by a simple majority vote.

Within ten working days from the conclusion of its hearing(s) on the matter, the CAAC Chair will provide a written report to the academic dean and to the graduate dean (for graduate-level grade appeals). The Committee report must include the Committee’s finding as to whether or not the grade assigned was awarded arbitrarily or impermissibly as defined in the policy. If such a determination is made, the CAAC shall recommend a course of action which could include recommending assignment of a specific grade to replace the one originally assigned or implementation of some process to re-evaluate the student’s work.

(Step 5) Review by the Dean:

Within ten working days after receiving the CAAC’s report, recommendations and other documentation assembled in the review, the academic Dean will, in consultation with the faculty member and department head, determine a final course of action. She/He will then communicate the final action in writing to the student, faculty member, department head, and (for graduate-level grade appeals) the dean of the Graduate School.

Appeal to the Provost: An appeal to the Provost is only allowed if the student can establish a reasonable basis that the appeal procedures were not followed, discrimination of a protected class has occurred, and/or a student’s exercise of rights guaranteed by the First Amendment has been violated. If the student feels one of these conditions applies, s/he must file a written appeal to the Provost explaining the situation that warrants this level of appeal. The Provost shall provide his/her written decision to the student within ten calendar days of receipt of the appeal. No appeal is available beyond the Provost.

Substitution Provisions: In the event that the faculty member whose grade is being reviewed is also a department head/school director, the associate dean shall do those things required by the head or director. In the event that the faculty member whose grade is being reviewed is also an associate dean, the academic dean or Provost can name an appropriate substitute to perform the functions of the associate dean as required by this policy.

Program Dismissal Appeal Procedures:

The following procedures detail the steps for appealing a dismissal from a program for any reason other than final assigned grade(s), including failure to adhere to technical standards.

Dismissal from the Graduate School (and therefore dismissal from the program) based on bad grades may not be appealed. In this case, the affected student must appeal the final grade(s) resulting in the dismissal from the Graduate School. The student is encouraged to meet/talk with the program director prior to filing a formal appeal.

The student must demonstrate that dismissal was impermissibly or arbitrarily assigned (see Academic Action Policy). That the student simply disagrees with the dismissal does not constitute a basis for a review.

(Step 1) Appeal to Program Director:

Within 35 calendar days after the student receives notification of the academic action (cause for program dismissal) the student should submit a formal written appeal to the instructor.  This appeal must include: a) a statement of the reason(s) why the student believes the dismissal was impermissibly or arbitrarily assigned (see policy Academic Action Appeal Policy); b) the resolution sought.

When appealing a dismissal from a graduate program, the student must copy the Dean of the Graduate School on this initial appeal. All correspondence should include contact information.

The program director must respond to the student’s request in writing as soon as possible (no later than ten working days after receiving the student’s written appeal).  This response should detail whether or not the program is approving or denying the appeal.

(Step 2) Appeal to Department Head:

If the student is unable to resolve the grievance through the appeal to the program director, the student should submit a written appeal to the department head within 10 working days of receiving the program director’s written response (from Step 1). If the department head is the instructor for the grade assigned, the associate dean of the department’s college will serve this function.  Students appealing to the department head assume the burden of proof. Therefore, the appeal must include: a) a statement of the reason(s) the student believes the dismissal was impermissibly or arbitrarily assigned; b) the steps taken to resolve the disagreement over the dismissal; and c) the resolution sought. The appeal must be accompanied by evidence the student believes supports the conclusion that the dismissal was impermissibly or arbitrarily assigned. Evidence might include papers, tests, syllabi, or written documentation.

Within ten working days of receiving this appeal, the department head will attempt to resolve the appeal. If the department head is unable to resolve the appeal within ten working days, the department head will notify the student of the decision and copy the Dean of the Graduate School, and the student has 10 days to appeal to the Associate Dean of the academic college. 

(Step 3) Appeal to the Academic College (Associate Dean Review):

If appealing to the academic college, the student should forward (to the associate dean of the academic college) his/her initial Appeal to the Program Director and the program director’s response (from Step 1), the subsequent Appeal to the Department Head, and the department head’s written notification (from Step 2). Upon receipt of the appeal and these materials the associate dean may request further information from the student, the program director, and/or the department head.  

If the associate dean concludes that the facts alleged by the student do not constitute permissible grounds for appeal as set forth in this Academic Action Appeal Policy or Procedures, the associate dean may, in consultation with the academic Dean and Graduate Dean if applicable, dismiss the review. The student will not be allowed any further appeal. 

If the associate dean determines that the facts alleged in the student’s written appeals could, if true, constitute a violation of the Academic Action Appeal Policy or Procedures, the associate dean, within ten working days of receiving all information, shall refer the case to the College’s Academic Action Committee.

(Step 4) Academic Action Committee Review:

The College Academic Action Committee (CAAC)will consist of faculty members (who do not teach in the program from which the appeal originated) and students as designated by the academic college (graduate or undergraduate based upon appeal) appointed by the appropriate academic Dean or Associate Dean. At least two of the faculty members shall be selected from “allied” disciplines or programs. The Associate Dean will serve as ex officio (non-voting) chair of this committee. The purpose of this Committee is to determine whether the facts support the student’s contention that the dismissal was impermissibly or arbitrarily assigned, or there was a material procedural deviation, as defined in the policy. It is not the function of the CAAC to re-evaluate the student’s work to determine whether the Committee agrees with the professional judgment of the program director or faculty member(s).  

The CAAC Chair shall convene the Committee not later than ten working days from the request by the associate dean to examine the student’s appeals to the program director and department head.  The committee will also take into consideration any written statements received by the associate dean from either the student or the program director, and any additional relevant documentation. Additionally, the Committee may request oral presentations from both parties. Other relevant parties may be questioned.

Neither the student nor the program director may be accompanied or represented in the hearing by legal counsel or other advisor. The CAAC may consider only such evidence as is offered by the parties and at the hearing(s) and need consider only the evidence offered that it considers fair and reliable. The burden of proof shall be on the student to satisfy the Committee that a preponderance of the evidence supports a conclusion that the dismissal was awarded arbitrarily or impermissibly as defined. All recommendations of the CAAC shall be made by a simple majority vote.

Within ten working days from the conclusion of its hearing(s) on the matter, the CAAC Chair will provide a written report to the academic dean and to the graduate dean (for graduate-level grade appeals). The Committee report must include the Committee’s finding as to whether or not the dismissal assigned was awarded arbitrarily or impermissibly as defined in the policy. If such a determination is made, the CAAC shall recommend a course of action which could include recommending readmission or implementation of some process to re-evaluate the student’s actions/work that lead to the program dismissal.

(Step 5) Review by the Dean:
Within ten working days after receiving the CAAC’s report, recommendations, and other documentation assembled in the review, the academic Dean will, in consultation with the program director and department head, determine a final course of action. S/he will then communicate the final action in writing to the student, faculty member, department head, and the dean of the Graduate School.

Appeal to the Provost: An appeal to the Provost is only allowed if the student can establish a reasonable basis that the appeal procedures were not followed, discrimination of a protected class has occurred, and/or a student’s exercise of rights guaranteed by the First Amendment has been violated. If the student feels one of these conditions applies, she/he must file a written appeal to the Provost explaining the situation that warrants this level of appeal. The Provost shall provide his/her written decision to the student within ten calendar days of receipt of the appeal.  No right of appeal is available beyond the Provost.

Substitution Provisions: In the event that the faculty member whose grade is being reviewed is also a department head/school director, the associate dean shall do those things required by the head or director. In the event that the faculty member whose grade is being reviewed is also an associate dean, the academic dean or Provost can name an appropriate substitute to perform the functions of the associate dean as required by this policy. 

Credit Policies

Graduate Program Hours

Graduate degree programs require a minimum of 30 semester hours of graduate course work. Graduate certificate programs require a minimum of 12 semester hours. Programs can require substantially more than the minimum hours.

Residence Requirement

At least 24 semester hours of a student’s work toward a degree must be earned through instruction offered by Western Carolina University. See Transfer Credit policies for more information regarding the number of hours that may be transferred into a degree program.

Transfer of Credit Policy

Transfer credit refers to course credit transferred to WCU from another institution. Transfer of credit requests will only be considered for credit earned on courses with a grade of B or higher from an institution accredited by a United States Department of Education (USDOE) recognized institutional accreditor. Course credit taken as part of an earned master’s or doctorate degree from another institution is not transferable into another master’s degree program at WCU. Transfer credit is not awarded for non-degree or certificate only students.

Each transfer of credit request will be evaluated to ensure appropriate WCU course equivalency in order to meet a specific degree course requirement.

Transfer of credit policies vary according to the curriculum requirements of each graduate degree program. Before a transfer of credit request is submitted, the student should discuss the request with their program advisor. See directions below for submitting a transfer of credit request.

Transfer credit requested for masters, post-masters, specialist or doctoral level courses at Western Carolina University must be designated at the same or higher level as noted on the official institutional transcript where the transfer credit was earned.

Based on the total number of hours in a graduate degree program, a graduate student may request transfer of credit as follows with approval of the Program Advisor and Department Head. 

• For a graduate degree program requiring 30-39 hours up to 6 total credit hours of equivalent level transfer coursework may be requested.
• For a graduate degree program requiring 40-49 hours up to 9 hours of equivalent level transfer coursework may be requested.
• For a graduate degree program requiring 50+ hours up to 12 hours of equivalent level transfer coursework may be requested.

Students should note that while courses may be transferred into a degree program, grades earned at other institutions are not transferred and therefore are not counted toward a student’s cumulative GPA.

Transfer credit must be completed within six years immediately preceding the completion of requirements for the degree.

The form to request transfer of credit from another institution is available from the Graduate School at grad@wcu.edu.

Graduate students may enroll at another institution accredited by a United States Department of Education (USDOE) recognized institutional accreditor for transfer coursework which is applicable to their programs provided they have obtained advance permission from their advisor(s), the Department Head and the Dean of Graduate School and Research. The transfer coursework cannot exceed the maximum allowable transfer credit.

Use of Credit in Two Programs

Up to 9 graduate credit hours earned at WCU within the six year time limit may be counted in meeting the requirements in two different graduate degree programs.  Certain certificate programs allow application of certificate hours to specific degree programs.

Experiential Credit

The university does not grant graduate academic credit for the life experiences of students. A policy has been established to award credit, up to a maximum of twenty percent of a graduate degree, for experiential courses. Experiential courses have been defined by the university as structured, preplanned, experiential-learning opportunities for which credit toward a degree may be earned through regular enrollment in established university courses. Experiential courses are required by some, but not by all, graduate programs.

External Instruction Courses

Western Carolina University has guidelines for enrolling students in external instruction courses/programs. External instruction programs are defined as instruction received at a site(s) to which the student is sent by the enrolling institution to participate in instructional activities. Encompassed in the scope of external instruction are programs referred to as cooperative programs, practical training, independent study, and open-circuit televised instruction which meet the following guidelines:

1. All courses are bona fide: approved by all required college, university, state, regional, and national regulatory agencies. Courses are also approved to meet all licensure and licensing requirements.
    
2. All courses are an integral part of the student’s program; credit will apply toward graduation and/or will be required for a particular degree program.
    
3. All courses are appropriately rigorous with assigned credit proportionate to the amount of instructor involvement and control (assigned credit is determined by university and state requirements).
    
4. The university/college has an agreement on file with specific work sites assuring that the experiences will provide opportunities for application of the knowledge, skills, and competencies gained from on-campus academic programs. 
    
5. All courses have regularly employed faculty members responsible for all students participating in external instruction courses.

Continuing Education Units (CEU) Credit

Courses in which CEUs are earned are not accepted for credit. Regular credit courses offered by the university are not available for CEU credit. Students interested in CEUs should contact the Division of Educational Outreach for information about special programs and courses suited to their needs.

Time Limitation

Master, Specialist, and Doctoral degrees

Work to be applied toward any master, specialist, or doctoral degree must be completed within six years immediately preceding the completion of requirements for the degree. Graduate credits to be accepted in transfer must have been earned within the six-year period.

Extension of time limits will only be granted based on compelling reasons or circumstances.  Extensions must have the approval of the student’s advisor, the head of the department of the student’s program, and the Dean of Graduate School and Research. Requests must be submitted in writing detailing the reasons for and circumstances surrounding the request. The request must also detail any remaining degree requirements and a timeline for completion. The Dean of Graduate School may establish conditions for any approved extension.

Course Credit Policies and Abbreviations

Credits and Class Meetings

Unless specifically indicated at the end of the course description, the number of hours a class meets each week is the same as the credit-hour value of the course. The credit-hour value of each course is indicated in parentheses immediately following the title of the course as (3). In variable credit courses, the minimum and maximum hours are shown as (1-3). Unless repeat credit is specified in the course description, a course may be applied only once toward the hours required for graduation. The availability of a course for repeat credit and the maximum hours that may be earned are indicated within the parentheses and immediately following the credit-hour value of the course, as (3, R6). In this example, the course carries three hours of credit and may be repeated once for a maximum of six hours applicable toward a degree.

Prerequisites and Corequisites

A prerequisite is any special requirement, usually one or more background courses or requirements other than class rank, that must be met before enrolling in a course specifying the prerequisite. A co-requisite is any course which must be taken during the same term as the course that specifies the co-requisite.

Course and Campus Abbreviations

The prefixes used to designate departments and courses, except in the case of very short names such as Art, are abbreviations of the names of departments or of fields of study within the departments.  A complete list of codes and abbreviations is located on the Registrar’s website Registration and Course Information (see link Course and Campus Codes).

Independent Study

Independent study courses are offered by several departments at Western Carolina University. The content and criteria for each course is determined by each academic department. Credit for these courses range from 1 to 6 semester hours credit as determined by the department.

Special Topics Course Policy

Special Topics courses are for special topics that reflect a student’s or faculty member’s special interest not covered by regular departmental curriculum offerings. Credit in these courses varies from one to four credit hours, to be determined by the department for each offering. Students may take up to 12 hours of special topic credit in a single department/program. A particular topic course can be taught at most two times in a five-year period. If a department/program wishes to teach a particular topic course more than twice in a five year period, it must propose the course as a regular course, subject to the curriculum review process.

Program Completion and Graduation

Graduate Degree Requirements and Information

Degree candidates are subject to those degree requirements in force at the time of their initial registration following admission. Degree candidates who have been readmitted following withdrawal for one full year (example: fall semester, spring semester, and a summer school), are subject to those degree requirements in force at the time of their initial registration following readmission. All degree candidates have the option of graduating under the degree requirements in force at the time the degree is to be awarded.

This catalog details the absolute minimum requirements for each degree. Credentials of each applicant are reviewed and a program of study is devised for each individual. Therefore, students may be required to take course work above the minimum.

The appropriate graduate degree will be conferred upon a student after completion of one of the programs outlined below to the satisfaction of the major department(s) and the Dean of Graduate School and Research. Each program requires successful completion of the minimum number of semester hours of graduate study, as required by each program, with at least half of the credits having been earned in courses open to graduate students only and numbered 600 or above for a master’s degree and numbered 700 or above for the education specialist degree. All courses for the doctor of education degree must be from courses numbered 700 and above.

Scholastic Status Check

Each student is expected to know the information in the catalog and to verify that qualitative and quantitative requirements for proper progress toward graduation are being met. All students should check official records, degree audit and transcript periodically to confirm their status. The university does not assume responsibility for the student’s unexpected failure at the last minute to meet all requirements for graduation, whether failure is due to misunderstanding or negligence concerning those requirements or to an inability to meet them.

Application for Graduation

Students must apply to graduate to have a degree conferred. The application for graduation can be found online in myWCU. Students should apply to graduate during the semester prior to the semester in which they will complete degree requirements. Students should pre-register for their final courses and review their degree audit to verify all requirements have been met before they apply to graduate. Graduate student coursework and non-course requirements must be completed by the Graduate School deadlines to participate in the ceremony and receive their degrees.  A graduation fee ($60) will be charged. Students who wait until their final semester to apply to graduate may be assessed a late fee.

Specific deadlines for filing degree applications are listed in the Academic Calendar.

Graduation Attendance

Candidates for degrees are required to be present at the commencement exercises in the prescribed academic dress. Requests for exceptions to this policy should be addressed to the registrar.

Enrollment in Semester of Degree Conferral

• All students must be enrolled in the term for which they have applied for graduation.
• If during the graduation term, degree requirements are not completed, the Application for Graduation may roll forward with the permission of the Academic Advisor, Graduate Program Director, or Department Head. The Stop Out Policy applies to students who stop out (http://catalog.wcu.edu/content.php?catoid=34&navoid=980).
• The Application for Graduation may roll forward no more than three terms.
• During the rollover period, students are not required by the Graduate School to be enrolled for credit. Programs may require enrollment during the rollover period to complete degree requirements.
• Special Note: If a student has not completed thesis, disquisition, or dissertation degree requirements, s/he must be enrolled in thesis, disquisition, or dissertation credit during the rollover term(s).
• If a student does not enroll during the three rollover terms, the student must: 1) reapply to the Graduate School and be admitted, 2) reenroll for at least one credit, and 3) must reapply for graduation.
   

Program Completion

Students who have completed their coursework and the number of thesis/dissertation hours for credit required in their graduate degree program must take action as follows.

Thesis/Disquisition/Dissertation Programs:

• Students who write theses/disquisitions/dissertations are expected to defend their work during oral examinations.
• Students in thesis/disquisition/dissertation programs must enroll in the Thesis/Disquisition/Dissertation Research course (usually numbered 699 or 899 respectively) during the semester they begin their thesis/disquisition/dissertation.
• If the thesis/disquisition/dissertation is not completed during the required Research hours for the program, students must enroll in Continuing Research (usually numbered 799 or 999 respectively) in their discipline. These hours (1-9, depending upon program) will not count toward the degree.

Non-Thesis Option Programs

• Students who are in a non-thesis program/option who have completed all degree requirements with the exception of degree requirements such as a comprehensive examination, the removal of an incomplete grade, or portfolio, must enroll in Continuing Research - Non-Thesis Option (usually numbered 779) in their discipline.

Thesis

A thesis is required in many master of arts, master of science and Specialist degree programs. A thesis is optional for the master of arts in music; however, a lecture/recital is required. Some degree programs have a thesis option. Check with your degree program to confirm if a thesis or thesis option exists.

A one page abstract of the thesis proposal and list of references approved by the student’s thesis committee, program director, department head, and the Dean of Graduate School and Research must be on file in the Graduate School. The abstract cover sheet can be downloaded from the Thesis, Disquisition, and Dissertation Information and Resources web page. Students should submit a copy to their director and the Graduate School no later than four weeks prior to the end of the semester.  Students may only register for thesis credit for the following semester after the abstract has been approved by the Graduate School.  If the student’s research involves either human or animal subjects, the protocol must be approved by either the Institutional Review Board (for human subjects) or the Institutional Animal Care and Use Committee (for other live vertebrates) before the thesis abstract can be approved. IRB instructions and forms can be found at the Tools and Forms website then choose Human Subjects (IRB) under Research Protections.

The completed, defended thesis should be submitted to the Graduate School (via ProQuest/UMI Dissertation Publishing www.etdadmin.com/wcu) at least four weeks before the end of the semester at which the degree is to be conferred (see Academic Calendar for deadline). An online thesis guide to help students prepare their thesis is available on the Thesis, Disquisition, and Dissertation Information and Resources web page. After the thesis has been reviewed, the student will receive an email regarding the Graduate School’s approval or denial of the submission.  One bound copy must be sent to Hunter Library and will automatically be listed on the order form.  Students should check with their director about any additional copies that may be required.

The thesis, in its final form, must be approved by the student’s thesis committee and the Dean of Graduate School and Research before a candidate can receive the graduate degree.

Disquisition/Dissertation

A disquisition is required for the Ed.D. in educational leadership. A dissertation is required for the Psy.D. in psychology.

A one page abstract of the disquisition/dissertation proposal and list of references approved by the student’s doctoral committee and the Dean of Graduate School and Research must be on file in the Graduate School.  The abstract cover sheet can be downloaded from the Thesis, Disquisition, and Dissertation Information and Resources web page or Ed.D. Program Student Center in Canvas. Students should submit a disquisition/dissertation abstract at least one semester prior to the semester in which they plan to graduate.  A student cannot defend the proposal and the disquisition/dissertation in the same semester. If the student’s research involves human subjects, the protocol must be approved by the Institutional Review Board before the disquisition/dissertation proposal can be approved. IRB instructions and forms can be found at the Tools and Forms website then choose Human Subjects (IRB) under Research Protections.

The completed, defended disquisition/dissertation should be submitted to the Graduate School (via ProQuest www.etdadmin.com/wcu) before the end of the semester at which the degree is to be conferred following the deadlines given on the Thesis, Disquisition, and Dissertation Information and Resources web page or in the Ed.D. Disquisition Formatting Guide in Canvas (also see the Academic Calendar for deadline). After the disquisition/dissertation has been reviewed, the student will receive an email regarding the Graduate School’s approval or denial of the submission. 

The disquisition/dissertation, in its final form, must be approved by the student’s disquisition/dissertation committee and the Dean of the Graduate School and Research before a candidate can receive the doctoral degree.

Purpose of the Dissertation

The Doctor of Psychology (PsyD) degree program (“Program”) requires that students complete a dissertation through working closely with faculty members on research.  The dissertation requirement reflects our Program’s philosophical commitment to (a) training students to approach professional psychological practice using a scientific framework and (b) the scientific foundation of professional psychological practice.  The dissertation consists of original research conducted by the student under close supervision of a dissertation Chair and evaluated by a three-member faculty committee.  When combined with program pre-requisites and doctoral coursework, successful execution of the dissertation provides doctoral students a process to formally demonstrate research competency and content knowledge competency.  Dissertation projects may use qualitative or quantitative methods depending on the nature of the research.  The scientific merit of the proposed project (including research methods) must be approved by the student’s chair and a selected committee during an initial prospectus defense and during the final dissertation defense.

The completed, defended dissertation should be submitted to the Graduate School (via ProQuest/UMI Disquisition Publishing www.etdadmin.com/wcu) before the end of the semester at which the degree is to be conferred.  After the dissertation has been reviewed, the student will receive an email regarding the Graduate School’s approval or denial of the submission. 

Certificates and Teacher Licensure

Certificates

Certificate students must contact their academic advisor in order to submit a request for certificate conferral.

Licensure

It is the responsibility of the student to apply for an initial North Carolina teacher or school professional license or to upgrade an existing North Carolina license by contacting the Licensure Specialist in the College of Education and Allied Professions, at the beginning of the final semester. For current application process, fees and licensure forms, consult http://teacherlicensure.wcu.edu or www.ncpublicschools.org/licensure/.

Clinical and Field Experiences in Programs Leading to Professional Education Licensure by the North Carolina Department of Public Instruction (DPI)

The Office of Field Experiences in the College of Education and Allied Professions is dedicated to supporting applicable departments in preparing teacher education majors to become highly qualified public school teachers. The Office of Field Experiences provides support to ease the transition from pre-service to induction by seeking clinical placements that enrich student experiences and strengthen the connection between theory and practice. The main goal of clinical and field experiences is to provide quality, diversified field experiences and clinical practice that enhance candidates’ knowledge, experiences, and values for success in a diverse, global society.so that students have the opportunity to work with qualified educators in successful programs. For information contact the Office of Field Experiences, (828) 227-7314.

Foreign Language Requirement

A reading knowledge of a foreign language is required of candidates for the Master of Arts degree in History. Other degree programs do not require proficiency in a foreign language.  Graduate students must complete the foreign language requirement by Graduate School deadlines to participate in the ceremony and receive their degrees.

Comprehensive Examinations

A comprehensive examination is required for most degree programs. The examination may be written or oral or both. The specific requirement for each program is stated in the degree outline. The comprehensive examination shall be administered by the appropriate department at least two weeks before the end of the semester in which the student expects to receive a degree. Written notice of the results of the examination shall be given to the Graduate School at least ten business days prior to commencement.  Graduate students must complete the comprehensive examination requirement by Graduate School deadlines to participate in the ceremony and receive their degrees.

Failure of a student to pass the oral or written comprehensive examination terminates the student’s graduate work in that program unless otherwise recommended by the departmental committee. Only one re-examination will be permitted. All committee actions may be appealed by written application to the Dean of Graduate School and Research.

Posthumous Degrees

The criteria for consideration for an Posthumous Degree or Certificate of Achievement are as follows:

• A student who dies while actively pursuing an undergraduate or graduate degree may be considered for a posthumous graduate degree if he or she has completed 75% or more of the program credits.
• Students must be in good standing and must have been enrolled at WCU at the time of death. 
• Students who do not qualify for a posthumous degree may be awarded a Certificate of Achievement if the student was in good standing.

Process

1. The process for awarding a posthumous degree or Certificate of Achievement is initiated with a letter from the major program to the Provost identifying the student and requesting action.
2. The Provost or his/her designee will review requests from the major programs and determine if the application satisfies the criteria and then authorize the Posthumous Degree if warranted under the terms of this policy.
3. In the case of a student who does not have a major, or other circumstances that make it difficult for the program faculty to initiate the process, the Provost may determine that the situation warrants a Certificate of Achievement and issue one independently.
4. The Provost or designee will communicate with the family to determine the optimal way to confer the Posthumous Degree or Certificate of Achievement (in person or by mail).
5. The Provost or designee will submit a form for appropriate signatures.

The Western Carolina University Provost reserves the right to award a Posthumous Degree or Certificate of Achievement at the Provost’s discretion, even in the event the criteria and process outlined above are not met.

Student Rights and Regulations

Family Educational Rights and Privacy Act

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:

1. The right to inspect and review the student’s education records within 45 days of the day the University receives a request for access. Students should submit to the registrar’s office written requests that identify the record(s) they wish to inspect. The registrar’s office will make arrangements for access and notify the student of the time and place where the records may be inspected.
2. The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading. Students who believe that their education records contain information that is inaccurate or misleading, or is otherwise in violation of their privacy or other rights, may discuss their problems informally with the university director of Equal Opportunity Programs. If the decision is in agreement with the students’ requests, the appropriate records will be amended. If not, the students will be notified within a reasonable period of time that the records will not be amended, and they will be informed by the director of Equal Opportunity Programs of their right to a formal hearing.
3. The right to consent to disclosures of personally-identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the university has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
4. The right to file a complaint with the Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, D.C. 20202-4605 concerning alleged failures by Western Carolina University to comply with the requirements of FERPA.

Western Carolina University hereby designates the following categories of student information as public or “Directory Information.” Such information may be disclosed by the institution for any purpose, at its discretion.

Students may withhold directory information by notifying the One Stop Student Service Center in writing within five working days from the first day of classes for the fall term, or by the first day of classes for subsequent terms. Students are warned, however, prior to making a decision to withhold personally-identifiable data, that undesirable consequences frequently occur, such as names of students on the Deans’ List are not published, names are not listed in commencement bulletins, and requests from prospective employers are denied. Forms are available at the One Stop Student Service Center and on the web at registrar.wcu.edu/forms.

Western Carolina University’s complete FERPA policy may be obtained from the One Stop Student Service Center.

Students’ Education Records At General Administration of The University of North Carolina: Annual Notification of Rights

Certain personally-identifiable information about students (education records) may be maintained at The University of North Carolina General Administration, which serves the Board of Governors of The University system. This student information may be the same as, or derivative of, information maintained by a constituent institution of The University, or it may be additional information. Whatever their origins, education records maintained at General Administration are subject to the federal Family Educational Rights and Privacy Act of 1974 (FERPA).

FERPA provides that a student may inspect his or her education records. If the student finds the records to be inaccurate, misleading, or otherwise in violation of the student’s privacy rights, the student may request amendment to the record. FERPA also provides that a student’s personally-identifiable information may not be released to someone else unless (1) the student has given a proper consent for disclosure or (2) provisions of FERPA or federal regulations issued pursuant to FERPA permit the information to be released without the student’s consent.

A student may file with the U.S. Department of Education a complaint concerning failure of General Administration or an institution to comply with FERPA.

The policies of the University of North Carolina General Administration concerning FERPA may be inspected in the office at each constituent institution designated to maintain the FERPA policies of the institution. Policies of General Administration may also be accessed in the Office of the Secretary, General Administration, The University of North Carolina, 910 Raleigh Road, Chapel Hill, North Carolina, 27515.

Further details about FERPA and its procedures at General Administration are to be found in the referenced policies. Questions about the policies may be directed to Legal Section, Office of the President, The University of North Carolina, General Administration, Annex Building, 910 Raleigh Road, Chapel Hill, North Carolina (mailing address P.O. Box 2688, Chapel Hill, North Carolina 27515-2688; telephone 919-962-4588).

Code of Student Conduct

The Department of Student Community Ethics (DSCE) works with the University community to educate students about their rights and responsibilities as stated in the Western Carolina Creed, the Student Handbook and the Code of Student Conduct. The DSCE website is found at http://dsce.wcu.edu and includes important information about the Community Creed, alcohol and drug education, as well as student rights and responsibilities under the WCU Code of Student Conduct.  The DSCE facilitates education about the Western Carolina University Community Creed, and also works to help students and organizations who violate University living and learning expectations become more responsible members of the Western Carolina University Community. DSCE also collaborates with academic leaders and public safety officials to help keep our campus community safe and welcoming to everyone in this community.

The university is committed to developing and maintaining the highest standards of scholarship and conduct. Therefore, all students are subject to the rules and regulations of the university. In accepting admission to Graduate School, students indicate their willingness to abide by university rules and regulations and acknowledge the right of the university to take appropriate disciplinary action, including suspension and/or expulsion, as may be deemed appropriate, for failure to abide by university rules and regulations. Rules related to student conduct and procedures for the resolution of cases may be found in the Code of Ethics and the Academic Integrity Policy.

Students registered in the Graduate School at Western Carolina University may not be enrolled simultaneously at another institution except in the case of transfer of credit or guest matriculant, which must be approved in advance by the Dean of Graduate School and Research. Failure to comply with this policy may result in dismissal from the Graduate School.

Code of Ethics

Graduate students are expected to be familiar with and to adhere to the professional and ethical guidelines appropriate to their area of study. Failure at any time to adhere to the guidelines may result in immediate dismissal from the Graduate School.

Policy on Illegal Drugs

1. Purpose
   Western Carolina University is an academic community dedicated to the transmission and advancement of knowledge and understanding. The Board of Trustees is committed to the maintenance and protection of an environment in which students and faculty members may responsibly pursue these goals through teaching, learning, research, discussion, and publication, free from internal or external restraints that would unreasonably restrict their academic endeavors. Moreover, it is the obligation of all members of the university community-faculty, students, administrators, and other employees-to help maintain an environment where academic freedom flourishes and in which the rights of each member of the academic community are respected. The illegal use of and trafficking in drugs can jeopardize the welfare of members of this academic community. Accordingly, in an effort to responsibly address such threats to the integrity of the academic environment, the Board of Trustees adopts this policy.
2. Applicable Policies, Practices, and Programs
   1. Education, Prevention, Counseling, and Rehabilitation
      1. Just as the primary purpose of Western Carolina University is education, so also the university’s major effort to address drug abuse should be educational in nature. The university shall maintain a comprehensive drug education program available to all members of the academic community (students, faculty, administration, and staff). The activities of the program shall be the responsibility of the Drug and Alcohol Education Task Force co-chaired by the University addictions counselor and a faculty member and composed of faculty, staff, and students. The task force shall develop and coordinate an ongoing program available to all members of the academic community that:
         1. informs members of the academic community about the health hazards associated with drug abuse;
         2. emphasizes the incompatibility of drug abuse and maximum achievement of personal and educational goals;
         3. encourages members of the campus community to make use of available campus and community counseling, medical, and rehabilitation resources in dealing with drug abuse problems; and
         4. informs members of the academic community that they also may be subject to criminal prosecution for violating state laws relating to the illegal use, possession, delivery, sale, manufacture, or creation of controlled substances.
      2. WCU shall provide information about drug counseling and rehabilitation services to members of the university community, through campus-based programs for students and through community-based organizations for faculty, staff, and students. Persons who voluntarily avail themselves of university services shall be assured that applicable professional standards of confidentiality will be observed.
   2. Enforcement and Penalties
      1. Western Carolina University shall take all actions necessary, consistent with state and federal law and applicable university policy, to eliminate illegal drugs from the university community. The institutional policy on illegal drugs shall be publicized in catalogs and other relevant materials prepared for all enrolled and prospective students and in relevant materials distributed to faculty members, administrators, and other employees.
      2. Students, faculty members, administrators, and other employees are responsible, as citizens, for knowing about and complying with the provisions of North Carolina law that make it a crime to possess, sell, deliver, or manufacture those drugs designated collectively as “controlled substances” in Article 5 of Chapter 90 of the North Carolina General Statutes. Any member of the university community who violates that law is subject both to prosecution and punishment by the civil authorities and to disciplinary proceedings by the university. It is not “double jeopardy” for both the civil authorities and the university to proceed against and punish a person for the same specified conduct. The university shall initiate its own disciplinary proceeding against a student, faculty member, administrator, or other employee when the alleged conduct is deemed to affect the interests of the university.
      3. Penalties shall be imposed by the university in accordance with procedural safeguards applicable to disciplinary actions against students, faculty members, administrators, and other employees, and by regulations of the State Personnel Commission.*
      4. The penalties to be imposed by the university shall range from written warnings with probationary status to expulsions from enrollment and discharges from employment. However, the following minimum penalties shall be imposed for the particular offenses described.
3. Trafficking in Illegal Drugs
   1. For the illegal manufacture, sale or delivery, or possession with intent to manufacture, sell, or deliver, of any controlled substance identified in Schedule I, North Carolina General Statutes 90-90, or Schedule II, General Statutes 90-90 (including, but not limited to, heroin, mescaline, lysergic acid diethylamide, opium, cocaine, amphetamine, and methaqualine), any student shall be expelled and any faculty member, administrator, or other employee shall be discharged.
   2. For a first offense involving the illegal manufacture, sale or delivery, or possession with intent to manufacture, sell, or deliver, of any controlled substance identified in Schedules III through VI, North Carolina General Statutes 90-91 through 90-94 (including but not limited to marijuana, pentobarbital, codeine), the minimum penalty shall be suspension from enrollment or from employment for a period of at least one semester or its equivalent. For a second offense, any student shall be expelled and any faculty member, administrator, or other employee shall be discharged.
4. Illegal Possession of Drugs
   1. For a first offense involving the illegal possession of any controlled substance identified in Schedule I, N.C. General Statutes 90-89, or Schedule II, N.C. General Statutes 90-90, the minimum penalty shall be suspension from enrollment or from employment for a period of at least one semester or its equivalent.
   2. For a first offense involving the illegal possession of any controlled substance identified in Schedules III through VI, North Carolina General Statutes 90-91 through 90-94, the minimum penalty shall be probation, for a period to be determined on a case-by-case basis. A person on probation must agree to participate in a drug education and counseling program, consent to regular drug testing, and accept such other conditions and restrictions, including a program of community service, as the chancellor or the chancellor’s designee deems appropriate. Refusal or failure to abide by the terms of probation shall result in suspension from enrollment or from employment for any unexpired balance of the prescribed period of probation.
   3. For second or other subsequent offenses involving the illegal possession of controlled substances, progressively more severe penalties shall be imposed, including expulsion of the students and discharge of faculty members, administrators, or other employees.
5. Suspension Pending Final Disposition
   When a student, faculty member, administrator, or other employee has been charged by the university with a violation of policies concerning illegal drugs, he or she may be suspended from enrollment or employment before initiation or completion of regular disciplinary proceedings if, assuming the truth of the charges, the chancellor or, in the chancellor’s absence, the chancellor’s designee concludes that the person’s continued presence within the university community would constitute a clear and immediate danger to the health or welfare of other members of the university community; provided, that if such a suspension is imposed, an appropriate hearing of the charges against the suspended person shall be held as promptly as possible thereafter.
6. Compliance with Federal Drug-free Workplace Act of 1988 Pertaining to Employees
   1. As a condition of employment, an employee must abide by the terms of this policy and must notify his immediate supervisor at Western Carolina University of any criminal drug conviction occurring in the workplace no later than five days after that conviction.
   2. Western Carolina University will notify federal granting or contracting agencies within ten days after receiving notice that an employee directly engaged in a grant or contract has been convicted of a drug offense in the workplace.
   3. Western Carolina University will impose sanctions and/or require satisfactory participation in drug abuse or rehabilitation programs by an employee convicted of a drug-related violation in the workplace no later than thirty days after notice of said conviction.

* Rules of the State Personnel Commission govern disciplinary actions that may be taken against SPA employees; under current Commission policies, discharge rather than suspension is the applicable penalty for SPA employees in instances where this policy otherwise requires suspension.

Policy on Responsible Use of Information Technology Resources

Information Technology

Information technology resources are provided to support the University’s mission. To ensure that these shared and finite resources are used effectively to further the University’s mission, each user has the responsibility to use the resources appropriately and efficiently, respect the freedom and privacy of others, protect the stability and security of the resources and understand and fully abide by established University policies and applicable public laws. Abuse or misuse of information technology resources include (but are not limited to) sharing your user credentials with others, unauthorized attempts to access information or information technology resources, and, theft, vandalism, copyright issues, and harassment. Abuse or misuse of information technology resources may not only be a violation of university policy, but it may also violate certain regulations or criminal statutes. Therefore, the university will take appropriate action in response to user abuse or misuse of information technology resources. Action may include, but not necessarily be limited to, suspension or revocation of access to information technology resources. Violation cases will be referred to the appropriate office for disciplinary action and may require referral to law enforcement authorities. Users must cooperate with any investigation of abuse or misuse of information technology resources. To the extent permitted by law and policy, the university reserves the right to access and disclose the contents of any files or Email stored on University information technology resources, without the consent or knowledge of the user. See University Policy #52, Responsible Use of Information Technology Resources online at, http://www.wcu.edu/discover/leadership/office-of-the-chancellor/legal-counsel-office/university-policies/numerical-index/university-policy-52.asp.

Electronic Mail (email) Policy

University Policy #52 (see link above) also addresses the use of email. The university email system and email accounts are provided by the university as one of its primary means of official communication. An email message regarding university matters sent from an administrative office, faculty, or staff member is considered to be an official notice. Students, faculty, and staff are required to read their university email system messages on a regular basis to receive these official notices.

Changes in Requirements and Regulations

Every effort has been made to assure the accuracy of statements in this catalog to the extent they could be known at press time. However, changes in, or elimination of, provisions contained herein on any and all matters, including courses, course descriptions, designations of faculty, fees and other charges, admissions and degree requirements, and academic policies and procedures, may be made and applied before the next catalog publication occurs.

The policies, rules, regulations, and requirements of the Graduate School are intended to promote quality and excellence in the graduate program and to assist students to progress in a steady and orderly way toward the achievement of their academic and professional goals. It is recognized that graduate students may enter their graduate studies with various academic experiences; thus, exceptions to these policies, rules, regulations, and requirements may be considered when, in the opinion of the appropriate faculty and the Graduate School, a change will enhance the student’s program of study, and when the objectives and quality of the individual student’s program of study and the standards of the Graduate School will not be compromised.